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POST 07/208 : ADMINISTRATION OFFICER: OFFICE OF THE HOD
This vacancy has expired. The closing date was 13 Mar 2026.
Key details
Job Highlight
Requirements
An appropriate SAQA recognized NQF level six (6) tertiary qualification in Management Assistant / Secretarial / Office Administration / Office Management / Business Administration/ Public Management/ Administration with three (3) years’ experience in rendering support to Senior Management Services.
Willingness to work beyond regular hours to meet deadline.
Experience in managing traveling arrangements, management of diary and calendar.
Knowledge and experience in Microsoft Office Suite, Microsoft and other relevant software.
Experience in report writing and providing Secretarial Services.
Basic knowledge of the relevant legislations / policies / prescripts and procedures governing public service and Batho pele principles.
Ability to manage multiple tasks.
Excellent written and verbal communication skills to effectively interact with diverse individuals at all levels and backgrounds.
Proficiency in technology: Knowledge in Microsoft Office Suite, calendar applications and other relevant software.
Comprehensive understanding of office management systems and applications.
Discretion and confidentiality: Ability to handle sensitive information., honesty and integrity, good verbal and written communication skills, presentation skills, advanced computer skills (word, excel, power-point).
Duties
Perform office management duties such as typing of letters, memos, reports and related correspondence, photocopying.
Receive and screen telephone calls in the Office and direct them accordingly.
Ensure that office equipment, such as photocopiers are in good working order.
Record the engagements and advise accordingly in the Office.
Compile schedules for appointments.
Ensure the effective flow of information and documents to and from the office.
Ensure the safekeeping of all documentation in the office in line with relevant legislation and policies.
Check the correctness of submission/reports.
Responds to enquiries received from internal and external stakeholders.
Draft documents as required.
Filing of documents in the office.
Make travel arrangements, accommodation, flights, meeting, venue.
Diaries and confirm appointments for senior managers.
Uphold a positive image of the office.
Take minutes, prepare presentations.
Responsible for office items like stationary, refreshments etc, for the activities of the HOD.
Record minutes/decisions and communicate to relevant role-players, follow-up on progress made.
Prepare logistical arrangements for meetings when required.
How to apply
Email: recruitmentdedt6@mpg.gov.za
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