Key details

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Requirements

Grade 12 or NQF Level 4 Certificate or equivalent is required coupled with a National Diploma (Equivalent to NQF level 6) or Bachelor’s degree (equivalent to NQF level 7) in Logistics Management or Fleet Management or Public Administration or Public Management. A minimum of 2 years’ experience in a 105 public sector transport or fleet management environment.

Proven experience in supervising drivers and managing vehicle operations.

Duties

Transport & Fleet Operations: Coordinate and oversee the daily allocation of vehicles to officials and drivers in line with approved trip authorizations.

Ensure optimal utilisation of the vehicle fleet through trip planning, routing and pooling to minimise costs, wear and tear.

Monitor vehicle availability and operational readiness to support business continuity.

Ensure accurate completion, submission and control of vehicle logbooks and trip authorities.

Fleet Maintenance & Compliance: Conduct daily, weekly and monthly inspections of state vehicles and compile inspection and condition reports.

Coordinate scheduled and ad hoc vehicle maintenance with Government Garage and approved service providers.

Ensure compliance with applicable transport legislation, departmental transport policies and prescripts.

Report accidents, incidents, losses and thefts in accordance with prescribed procedures and timelines.

Financial & Contract Management Support: Monitor fleet-related expenditure including fuel consumption, kilometres travelled and oil usage.

Compile monthly usage, fuel and exception reports for management.

Support processing and verification of transport-related invoices (Leased Fleet, fuel, SANRAL, maintenance).

Assist with monitoring Service Level Agreements with transport and fleet service providers.

Supervision & Human Resource Administration: Supervise drivers and transport support staff, including shift scheduling and roster management.

Complete monthly driver rosters.

Monitor attendance, performance and conduct of staff in line with PMDS requirements.

Facilitate continuous training, development and skills enhancement of transport personnel.

Stakeholder Engagement & Reporting: Liaise with internal clients, management and external stakeholders on transport- related matters.

Compile and submit monthly, quarterly and ad hoc transport performance reports.

Participate in stakeholder engagements to remain aligned with latest transport developments and regulatory requirements.

Support compliance with Ideal OHSC standards (where applicable).

Governance, Risk & Administration: Ensure Standard Operating Procedures (SOPs) for transport /parking services are developed, implemented and maintained.

Identify operational risks related to fleet and transport services and recommend mitigation measures.

Maintain accurate transport records, registers and audit trails.

Perform any other lawful duties delegated by the supervisor.

How to apply

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