Key details

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Requirements

A Grade 12 coupled with a minimum National Diploma (equivalent to NQF level 6) in Public Administration or Business Management or Project Management or Human Resources Management. A Bachelor’s degree (equivalent to NQF level 7) in any of the above disciplines is added advantage. A minimum 3 years’ experience obtained in an administrative environment.

Knowledge of the legislative framework on public administration and human resources management within government.

Knowledge and exposure to the coordination of budget coordination processes.

Knowledge of the analysis and interpretation of relevant internal policies for the correct application of determinations.

Duties

Business Support Promotion: Co-ordinate and perform quality assurance on processes pertaining to in-coming and out-going memoranda in the office of the DDG for enhancement of service delivery.

Develop and maintain a filing system for record and audit purposes.

Promote the effective execution of service delivery within the office and propose measures for improvement where necessary.

Administer leave and other logistical requirements in the application of policy and procedures.

Assist with the monitoring of procurement and administrative matters and verify correctness of claims and invoices.

Record memoranda on the electronic filing system for record purposes, editing, etc, where applicable.

Operational Support: Acknowledge and reaffirm meetings, invitations to workshops.

Provide personal support to DDG, Manage calendar or diary.

Handle correspondence and organize travel for the DDG.

Compile agendas of meetings, initiating the taking of minutes and follow-up on outstanding commitments.

Administer all duties with utmost discretion in the execution of confidential matters and converse with clients in utmost diplomacy.

Stakeholder Relations and Engagement: Engage internal clients on the coordination and enhancement of the integration of processes and procedures.

Attend to clients’ needs, address concerns and complaints timeously, to improve working relations with stakeholders.

Provide logistical support to business units.

Budget Co-ordination: Assist with the preparation of relevant documentation pertaining to proposed consolidated budgetary inputs in compliance with the MTEF requirements and cycle.

Assist with the monitoring of expenditure against commitments and report on possible overspending.

Assist with the initiation process on the movement of funds between items after consultation with relevant stakeholders (Office of the Chief Financial Officer (CFO) and preparing the relevant supporting documents for execution.

How to apply

Tip: Many government posts require a completed Z83 form. Download it above and follow the guide.

Notes

Other related documentation such as copies of qualifications, identity document, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022.

With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory.

Failure to complete or disclose all required information will automatically disqualify the applicant.

No late applications will be accepted.

Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks). SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted).

Applications that do not comply with the above- mentioned requirements will not be considered.

All shortlisted candidates pertaining to Senior Management Services (SMS) posts will be subjected to a technical and competency assessment and a pre-entry certificate obtained from the National School of government is required prior to the appointment.

All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.

One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.

Candidates will be required to complete a financial disclosure form and undergo security clearance.

Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted).

The Department of Water Sanitation is an equal opportunity employer.

In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration.

Correspondence will be limited to short-listed candidates only.

If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful.

Faxed applications will not be considered.

The department reserves the right not to fill these positions.

Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets. OTHER POSTS