Key details

Job Highlight

Requirements

Experience

Appropriate experience in rendering secretarial/administrative support services to management.

Inherent requirement of the job: Valid Driver’s license.

Willingness to travel.

Computer literate in MS office, i.e MS Office, Advanced Excel, Outlook and PowerPoint.

Competencies (knowledge/skills): Good telephone etiquette.

Sound organizational skills.

Good people skills.

Written communication skills.

High level of reliability.

Ability to multi-task.

Ability to act with tact and discretion.

Information gathering and analysis of information.

Self-management and motivation.

Basic knowledge Office management and financial administration.

Knowledge of the relevant legislation/policies/prescripts and procedures.

Basic knowledge of financial administration.

Basic Knowledge of AI tools for administrative work.

Duties

Provide a secretarial/receptionist support service to the Director.

Renders administrative support services.

Provides support to the Manager regarding meetings.

Supports the Manager with the administration of the Manager’s compliance requirements of audits, staff reporting to her etc.

Study the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

How to apply

Tip: Many government posts require a completed Z83 form. Download it above and follow the guide.

Notes

No payment of any kind is required when applying for this post.

All shortlisted candidates shall undertake two pre-entry assessments.

One will be a practical exercise to determine the candidate’s suitability based on the post’s technical and generic requirements, and the other will be an integrity (ethical conduct) assessment.

The pool of applicants may be considered for other vacant Personal Assistant posts within the Chief Director Emergency & Clinical Services Support, for a period of three months from date of advert, provided that the job title, core functions, inherent requirements, and salary level are the same as those of the advertised post.

Candidates will be subjected to a written/practical and oral assessment.