Key details

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Requirements

The applicants must be in possession of a Senior Certificate or equivalent qualification; Good understanding of the operation of the Public Sector; Good interpersonal relations; Good communication skills (written and verbal); Good telephone etiquette; Computer literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook).

Ability to think clearly and concisely, be friendly, confident, work independently; Ability to work under pressure; Ability to multi-task and cope with workloads; General office management; Willingness to learn quickly; Accuracy and be adaptable; Planning and organisational skills.

Duties

The successful candidate will be responsible for secretarial and general administrative support services to the Director.

Maintaining a professional relationship with internal and external stakeholders and serve as a direct point of contact for visitors; Taking responsibility for the general organisation, tidiness and image of the Office of the Director.

Handling, screening and managing incoming telephone calls, taking messages and transfer telephone calls to the Director or relevant units ensuring the efficient flow of information.

Managing and coordinating the diary of the Director; Facilitating logistical arrangements for meetings, workshops and appointments; Making arrangements for the Directors work related travel itinerary by coordinating transport and accommodation requirements and compiling and reconciling subsistence and travel claims; Maintaining a document management and an orderly filing system; Preparing submissions and reports; Assisting with the consolidation of the Directorate’s reports.

Providing secretariat support during meetings; Managing all communications; Screening incoming and outgoing calls in the office of the Director; Performing any other duties as delegated.

How to apply

Email: Recruitment@dbe.gov.za

Tip: Many government posts require a completed Z83 form. Download it above and follow the guide.

Notes

All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.

One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.

The successful candidate must sign an annual performance agreement, annually disclose his/ her financial interests and be subjected to a security clearance.