Key details

Job Highlight

Requirements

Skills

Knowledge of relevant Public Service Acts, regulations and frameworks.

Knowledge and understanding of policy analysis, development and interpretation.

Strategic capability and leadership.

Problem solving and analysis.

Decision making.

Team leadership.

Creativity.

Financial management.

Customer focus and responsiveness.

Communication.

Computer skills.

People management.

Planning and organising.

Conflict management.

Negotiation skills.

Duties

Supervise and provide administration of office goods and services.

Conduct needs assessment in respect of required number, type of office and domestic furniture.

Provide specifications for goods to be procured.

Receive goods from the service provider.

Coordinate the distribution of goods according to the set norm.

Facilitate maintenance and repair of broken office and domestic furniture.

Facilitate disposal of redundant or irreparable furniture.

Conduct periodic inspection with regard to all furniture taken on stock.

Procure Uniform and Protective Clothing.

Facilitate the provision of accommodation and related needs (flights, shuttles, etc.).

Supervise and provide administration of telecommunication services.

Facilitate installations of landlines and extensions needed in accordance to the number of offices and personnel available.

Liaise with service providers with regard to service maintenance and activation of speed dials and Pin Codes.

Provide norms for provision of cell phones.

Evaluate application for cell phones and make recommendations.

Procure cell phones.

Monitor compliance to allocated airtime as per norms and standards.

Provide monthly statements of account.

Provide the monetary value on the usage of telecommunication.

Manage the switchboard.

Supervise and provide labour saving devices.

Monitor the service level agreement with the service providers on labour saving devices.

Monitor the compliance of the agreement by the service provider.

Facilitate maintenance of the devices as per the agreement.

Provide the monetary value on the usage of labour saving devices as per the service agreement.

Facilitate payment for labour saving devices.

Manage and utilise resources (human, financial, & physical) in accordance with relevant directives and legislation: Plan and organise resources for future requirements (human, finance, equipment’s etc.) Prepare the budget in line with strategic plans, operational plan and department objectives.

Implement the budget by monitoring, projecting & reporting expenditure.

Maximize spending in line with strategic objective.

Monitor performance and task completions.

Set targets.

Monitor and report on the utilisation of equipment’s.

Evaluate and monitor performance and appraisal of employees.

Provide staff capacity and development.

Enhance and maintain employee motivation and cultivate a culture of performance management.

Manage discipline.

Provide job description to subordinates.

Manage division leave matters.

How to apply

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