Key details

Job Highlight

Requirements

Experience

No experience.

Competencies/Skills: Strong computer literacy.

Strong oral and written communication skills.

Strong interpersonal skills.

Strong planning and organizing skills.

Writing skills.

Basic programme and project management skills.

Problem solving and analysis.

Client orientation and customer focus.

Basic analytical skills.

Basic financial management skills.

Presentation skills.

Basic Numeracy skills.

Knowledge

• KNOWLEDGE: Microsoft Office suite
• especially Word
• PowerPoint
• and Excel. Virtual meetings (organize
• host
• record
• transcript). Meetings management (scheduling
• agenda setting
• recording
• minute taking
• action plans). Public service legislation
• policies
• prescripts and procedures relevant to the job. Minimum Information Security Standards (MISS). Protocol
• etiquette and diplomacy. Batho Pele principles.

Personal Attributes

PERSONAL ATTRIBUTES: High level of reliability.

Client focused attitude.

Keen attention to detail.

Ability to work in a team, Trustworthy and Honest.

Maintain very high levels of confidentiality.

Good grooming and presentation.

Willing to work long hours and outside working hours.

Duties

Coordinate the interface between the Principal’s Office in Cape Town and the Ministry.

Implement the Standard Operating Procedures for the Office of the Principal.

Draft reports on personnel and material movements and other operational issues.

Maintain record management system of the Office of the Principal.

Process requests for the procurement of goods and services for the Office.

Prepare submissions and other documents for the Office of the Principal.

Participate in long-range planning meetings with regard to upcoming events.

Make arrangements, included but not limited to sending out invites, venue confirmations, rsvp, parking and catering arrangements.

Scan and record submissions to the Director-General and the Minister.

Coordinate meetings with the NSG stakeholders.

Provide administrative and logistical support for Principal meetings, seminars, conferences, workshops, etc.

Support the Office in the arrangement of meetings of the governance structures.

Maintain concise, accurate records for the meetings.

Maintain a positive image of the Directorate amongst stakeholders Develop directorate’s plans for scheduled Cabinet and Parliament interface.

Co-ordinate Parliamentary engagements and their working groups’ activities.

Coordinate the Department’s reports to FOSAD Clusters, Cabinet and Parliament.

Document Parliamentary questions and allocate them 50 to relevant Branches.

Conduct preliminary research on Parliamentary questions directed to the Department.

Coordinate the documentation of Parliamentary questions responses from Branches.

Prepares and maintains administrative documentation with respect to Parliamentary and Cabinet events including preparation of post- events reports.

Coordinate stakeholder forums and scheduling of stakeholder meetings.

Draft responses to stakeholder queries and requests with required evidence for submission to Director.

Follow up with stakeholders on joined programmes.

Preference will be given to Youth, African Males, African Females, Coloured Males, White Males, Coloured Males, and people with disability in accordance with our employment equity requirements.

How to apply

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