Key details

Job Highlight

Requirements

Grade 12 or equivalent qualification.

Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.

Sound planning and organizing skills, written and verbal communication.

Good people skills.

Strong interpersonal and communication skills.

Ability to act independently.

General computer literacy and knowledge of programs in MS Word, Excel, Outlook and PowerPoint.

Duties

Generate reports from ECMS for statistical purposes.

Receive and collate statistics.

Update court statistics registers on daily basis.

Generate various statistics sheet.

Draw up reports from ECMS.

Draw ECMS for submission to 84 supervisors and/or relevant NPA officials (CPP, DPP or National Office) for monthly statistics.

Conduct date verification i.e statistics verification.

Update electronic case register as and when additional data becomes available.

Communicate with Prosecutors in respect of matters dealt with.

Validate what is happening in court as and when required.

Write up information to be captured on ECMS.

Contact Prosecutors for information to reconcile on ECMS.

Register incoming dockets and scanning thereof, capturing new cases on the Electronic Case Management System (ECMS).

Daily updating of information from court.

Maintain integrity and accuracy of the data captured on ECMS.

Provide dockets electronically or hard copies to Defence on request of Prosecutors.

Make of photocopies of charge sheets in finalised cases.

Attend to queries on case flow from Prosecutors and SAPS from the ECMS.

Act as a liaison between NPA and SAPS to obtain urgent dockets and to rectify the dockets which cannot be retrieved on the ECMS.

Communicate with NPA stakeholders such as witnesses to remind of court dates, consultations and provide complainants with outcomes of cases.

Provide case administration and document management.

Prepare and maintain files.

Release appropriate documents to any other interested part.

How to apply

Email: Recruit2026105@npa.gov.za

Tip: Many government posts require a completed Z83 form. Download it above and follow the guide.

Notes

All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated).

Please send your documents in a PDF and put them in one folder.

Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources.

All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.

One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment.

Selection panels shall score both technical exercises as an additional criterion in the interview process.

All shortlisted candidates for SMS posts will be subjected to a technical competency exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department.

Following the interview and technical exercise, the selection panel will recommend candidates to attend generic managerial competencies using the mandated DPSA SMS competency assessment tools.

Applicants could be required to provide consent for access to their social media accounts.

Prior to appointment for SMS, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG).

The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/.

Each application form must be fully completed, duly signed and initialed on both pages by the applicant.

The application must indicate the correct job title, the 86 office where the position is advertised and the reference number as stated in the advert.

Failure by the applicant to complete, sign and initial the application form will lead to disqualification of the application during the selection process.

Applications on the old Z83 will unfortunately not be considered.

Should you be in possession of a foreign qualification, it must be accompanied by an evaluation considered.

Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, reference checks and employment verification).

Correspondence will be limited to short-listed candidates only.

If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful.

The Department reserves the right not to make any appointment(s) to the advertised post(s).

Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered.

Failure to submit all the requested documents will result in the application not being considered during the selection process.

All successful candidates will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointment.

The Office the Chief Justice complies with the provisions of the Protection of Personal Information Act (POPIA); Act No. 4 of 2013.

We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for.

In the event that your application was unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies.

All the information requested now or during the process is required for recruitment purposes.

Failure to provide requested information will render your application null and void.

The Office of the Chief Justice will safeguard the security and confidentiality of all information you shared during the recruitment process. OTHER POSTS